Frequently Asked Questions
What is the capacity of the Venue?
The venue will seat up to 200 with a maximum capacity of 250.
Are we required to have event insurance?
Yes. If having an event with alcohol then a $1,000,000 policy is required. Non-alcohol events require a $500,000 policy. Hawkins Ridge Venue will need to be named as the secondary policy holder. Several insurers are listed online or you can check with your homeowner’s insurance to see if they offer a one-day event policy.
Do you provide tablecloths/linens?
We do not provide tablecloths/linens. But we do have white tablecloths/linens available for rental or you can rent them through local vendors. Some brides opt to rent the white tablecloths and do overlays or table runners.
Can we hang decorations on the walls?
We do not allow for decorations to be hung with nails, staples, glue or other materials that will damage or alter the venue. We will be happy to help in any way with your decorating.
How do we book at Hawkins Ridge Venue?
The date is not confirmed until the contract is signed and deposit received. Once the contract and deposit is received your date is locked in place and written/email confirmation will be given.
What do I do if I need to discuss something with you?
Please feel free to contact us anytime. The best way is by email so we will have a copy of the communication and the next best way to by text and or phone conversation.
Can I do a photo shoot at the Venue?
Access to the facility for engagement, save the date and bridal portraits are part of any wedding rental. We will need a few days’ notice to make sure the facility has staff available.
Can I bring in my own alcohol?
Yes. Bartenders are required and must be rented through Hawkins Ridge for an additional fee. You are not allowed to sell alcohol to your guests.
Can we setup outdoor games?
Is there heating and air in the venue?
Yes. We have heating and air throughout the facility. The pavilion has ceiling fans that provide a nice breeze and in case of cold weather you can rent portable heating from local vendors.
Can we use candles?
We do not allow open flames but candles may be put in a glass container.
Can we use outside caterers?
Yes, you can use a caterer of your choice.
Do you provide tables and chairs?
Yes. We provide 25- 60-inch round tables, 3- 5ft farmhouse tables, 24ft buffet serving table on whiskey barrels, 2- 8ft farmhouse tables, 200 banquet chairs and 20- 12ft church pews.
When can I come for a tour?
Tours are arranged on an individual basis and can be arranged up to a day in advance. Please allow about an hour for the tour and time to answer questions.
Is there enough space for parking?
Yes. We have a parking area for 300 cars with handicap parking spots. A parking attendant will be provided to help with the flow of traffic.
Can we use confetti, silly string, glitter, etc?
No. We do not allow the use of silly string, confetti, glitter or other similar materials.
Can we leave cars in the parking lot overnight?
Cars may be left overnight but please note that the gate will not be open prior to 10am the following morning unless arrangements for earlier retrieval have been made with Hawkins Ridge Venue staff.
Can we use sparklers?
Yes. Sparklers are allowed only for the send-off. Hawkins Ridge Staff will be in charge of the sendoff and it will be at their discretion to limit the number of sparklers handed out to guests to make sure that safety is maintained.
Is there someone onsite during the day?
Yes. Hawkins Ridge Venue staff will be onsite most all the time with the exception of running short errands or tending to another part of the facility but will always be available via cellphone or text.
Is there a place for the bridal party to get ready?
Yes. The bride’s room is a designated area for the ladies to get ready with a private bathroom and 4 makeup vanities. Also, the Groom’s room is an area for the gentlemen to get ready with a foosball table, TV, refrigerator and private bathroom. Wedding guests are not permitted in those rooms.
Are animals allowed at the Venue for weddings?
Due to stipulations in our liability policy, the only animals allowed are service animals. If the Bride and Groom are having their personal pets in the wedding then they may bring them but they must be crated before and after the ceremony and they are not allowed in the Groom or Bride’s room.
What if I want to change my wedding date?
You can change your date within two weeks after the contract is signed to another date without penalty. After two weeks, there is a $500 Change of Date fee.